Title
Resolution to Ratify an Emergency Best Source Purchase Order with The Davey Tree Experts Company (Davey) for Branch Collection ($250,000) and Increase the Purchase Order Amount ($200,000) for Debris Cleanup related to the February 22 and March 3, 2023 Ice and Snow Storms and To Appropriate the Necessary Funding ($450,000) (8 Votes Required)
Memorandum
The February 22, 2023 ice storm and the following week's winter snowstorm occurring over March 3 and 4, 2023 caused significant and widespread damage to both City-owned and private trees. The City committed to assisting residents with debris cleanup from both storm events. Public Works brought Davey in to assist with cleanup as our own crews were diligently managing tree and branch removal from City-owned trees. Davey offers brush clean up and emergency tree maintenance to municipalities and have been the Pruning Contractor for Public Works for six years. They are familiar with our community, were able to mobilize quickly, and have performed effectively for us on past and current projects.

Progress has been slow due to the extensive damage to trees and amount of materials brought to the curb by residents for the City to service. Materials brought to the curb for disposal are not always staged in a manner that is easily placed into chippers, resulting in more time spent by crews. We have altered our approach to the cleanup by bringing in different equipment to remove larger debris piles and leaving only material that can be chipped. This has improved the pace of work, but much remains to be done. As of March 30th, storm debris removal from approximately one third of the City has been completed.

Therefore, Public Works requested the authorization of a Best Source Purchase Order to Davey in the amount of $50,000. This purchase order was subsequently increased to a total of $250,000 through an Emergency Best Source Purchase. The funds approved by the emergency best Source purchase order will be exhaust...

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